Microsoft 365 Default Backup Is Good, But It’s Not Enough – Part 2

In our previous blog post, we talked about how Microsoft 365 default backup protects your data out of the box. It’s great for most, but Invicta recommends SMBs should consider augmenting their backups with a third-party tool. While Microsoft 365 provides robust backup features, there are some reasons why users may want to consider using a third-party backup solution to augment what Microsoft does for backup. Here are some of the reasons:

Additional Retention Periods:

Microsoft 365 has retention periods for its backup features, but they may not be sufficient for all businesses. For example, OneDrive and SharePoint stores deleted files for 93 days, and Exchange stores deleted items for 30 days. While this may be sufficient for some businesses, others may require more extended retention periods. A third-party backup solution can provide longer retention periods, allowing businessses to recover data from months or even years ago.

Granular Backup and Recovery:

Microsoft 365’s built-in backup features provide a way to recover deleted files, emails, and other data, but they don’t offer granular backup and recovery. This means that you can’t selectively backup or recover specific items, such as specific emails or files, within a larger dataset. A third-party backup solution can provide granular backup and recovery, allowing businesses to backup and recover specific items as needed.

Compliance Requirements:

Some businesses are required to adhere to strict compliance regulations that require them to have specific backup and recovery procedures in place. Microsoft 365’s backup features may not meet all compliance requirements, so businesses may need to use a third-party backup solution to meet these requirements.

Protection Against Malicious Attacks:

While Microsoft 365 provides security measures to protect against cyberattacks, no system is completely immune to malicious attacks. If a business experiences a malicious attack that results in data loss, the built-in backup features of Microsoft 365 may not be sufficient to recover all lost data. A third-party backup solution can provide an additional layer of protection against malicious attacks by allowing businesses to recover data from before the attack occurred.

Redundancy:

While Microsoft 365 default backup replicates data across multiple data centers for high availability, there’s still a risk of data loss in the event of a catastrophic failure, such as a natural disaster or cyberattack. A third-party backup solution can provide redundancy by storing a copy of data in a separate location, ensuring that data can be recovered in the event of a catastrophic failure.

Conclusion On Microsoft 365 Default Backup

In conclusion, while Microsoft 365 default backup provides robust backup features, there are some situations where a third-party backup solution may be necessary. Third-party backup solutions can provide longer retention periods, granular backup and recovery, compliance requirements, protection against malicious attacks, and redundancy. By using a third-party backup solution, businesses can have peace of mind knowing that their data is protected and can be recovered in the event of any unexpected event. Speak to Invicta today about what third-party solutions might be right for you.

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